Privacy Policy

Terms and Conditions

By accessing and using this online application you signify your agreement with the following terms of use and legal restrictions relating to this website and all material contained within it. The site is owned and operated by The Sheep Veterinary Society.

Website Materials and Copyright

Content in this website, including images, text and logos, is protected by copyright and other intellectual property rights. Any unlawful or unauthorised use of any of the content on this website may violate copyright, trademark or intellectual property laws.

The Sheep Veterinary Society permits you to view and download information on this website for personal, non-commercial use only. Any other use of materials on this website is prohibited – including reproduction for purposes other than those noted above, modification, distribution, or republication without the prior written permission of The Sheep Veterinary Society.

Accessibility Statement

Every effort has been made to produce a standards compliant website. All statements are added to images and CSS is written in a logical manner to produce a sensibly structured application. Although we’ve tested this site extensively there may be some aspect that doesn’t work well, or could work better with an assistive technology. If so, please send us your information and suggestions using our contact section.

Disclaimer

The Sheep Veterinary Society will not be held liable for any error, omission or failure to update information located on this website.

Linking to this Website

No permission is required to link to this website. However, we do not permit any pages to be loaded into frames on your site.

Governing Law

This legal notice is governed by and construed in accordance with English law and in the event of any dispute arising in relation to this notice or the website, the courts of England shall have exclusive jurisdiction to settle any dispute.

Your Privacy

At the Sheep Veterinary Society, we respect the privacy of our members and visitors to our websites. This policy is concerned with how we collect information, what we do with it and what controls you have.

The Sheep Veterinary Society was formed in 1967 to promote the health and welfare of sheep with in the veterinary profession. Full membership is open to all persons holding veterinary degree recognised by the Royal College of veterinary surgeons (RCVS). Associate membership – other persons interested who hold a degree, diploma or other relevant professional qualifications or experience that is considered acceptable to the Executive Committee. Where this qualification is not in an animal science, membership will be dependent on the proposed member being in relevant employment.  Student membership shall be open to undergraduate veterinary students studying in the UK or Eire for a degree registrable with the RCVS.  Activities include two meetings each year, publication of the Sheep Veterinary proceedings and regular newsletter/email updates to all members.

The Sheep Veterinary Society is a professional society, to which veterinary surgeons may turn for advice.

We take our duty to process your personal data very seriously. This policy explains how we collect, manage, use and protect your personal data.

We may change this document from time to time to reflect the latest view of what we do with your information. Please check back frequently; you will be able to see if changes have been made by the date it was last updated.

Refer to the sections below for more details on how and why we use your personal information:

1. Who are we? 

   In this policy references to the Sheep Veterinary Society (SVS), or to ‘we’ or ‘us’ are to the Sheep Veterinary Society, a specialist division of the British Veterinary Association (BVA)

2. What personal data we collect and how we use it 

   What we need 

   The SVS is what’s known as the ‘controller’ of the personal data you provide to us. We will usually collect basic personal data about you like your name, postal address, telephone number, email address.Why we need it

   We collect your personal data in connection with specific activities, such as membership, event updates, newsletters, registration or membership requests, feedback, information you provide on our website site (members area).

   The information is either needed to fulfil your request or to enable us to provide you with a more personalised service. You don’t have to disclose any of this information to browse our site. However, if you choose to withhold requested information, we may not be able to provide you with certain services.

Our marketing

Sometimes, with your consent, we will process your personal data to provide you with information about our activities that you have requested or are expecting.

On other occasions, we may process personal data when we need to do this to fulfil a contract (for example, if you have purchased something from the society) or where we are required to do this by law.

The SVS also processes your data when it is in our legitimate interests to do this and when these interests do not override your rights. Those legitimate interests include providing you with information on our consultations, membership services, newsletters, feedback. Please see the section on ‘Legitimate Interest’ for more information.

How we obtain your details

We will also hold information about your details so that we can respect your preferences for being contacted by us.

We collect your personal information in a number of ways:

• When you provide it to us directly.
• From publicly available sources (where possible) to keep your information up to date (e.g. the Post Office’s National Change of Address database).

We combine the information from these sources with the information you provide us directly.

Children

If you are under 18 please ensure you obtain your parent/guardian’s consent before sending any personal information to any website or the SVS. We do not have activities for those under 18 so we may ask your age. Before taking part please ensure you speak to your parent or guardian.

Please note that we will not knowingly market to or accept donations or orders for goods or services from persons aged under 18 years.

As a parent or guardian we encourage you to be aware of the activities in which your children are participating, both offline and online. If your children voluntarily disclose information, this may encourage unsolicited messages. We suggest that you discourage your child from providing any information without your consent.

Scientific data

If you supply the SVS with scientific information e.g. by presenting your work at our meetings, they will be carefully stored and used by us only. Such records may include, for example, species information, location, dates and photographs.

Scientific data sharing helps to further research, education and our national sheep knowledge. By providing a paper for publication in our SVS proceedings you are agreeing to this data being shared with our members and via extension, the public through our journals placement in veterinary libraries internationally.

Anything else?

All the personal data we process is processed by only our secretariat, treasurer & web developer.

If you would like to change the way you hear from us or no longer wish to receive direct communications from them, please contact us directly via our secretariat@sheepvetsoc.org.uk email contact.

Sharing your information

We only disclose information to third parties or individuals when obliged to by law, for purposes of national security, taxation and criminal investigations and the following:

• If you have agreed that we may do so.
• If we merge with another organisation to form a new entity, information may be transferred to the new entity.
• We may disclose aggregate statistics about our site visitors, supporters, customers and sales to describe our services and operations to prospective partners, advertisers and other reputable third parties and for other lawful purposes, but these statistics won’t include any personally identifying information.
• If we run an event in partnership with other named organisations your details may need to be shared. We will be very clear what will happen to your data when you register.

And, we will never sell or rent your personal information to other organisations.

Retaining your information

We hold your information only as long as necessary for each purpose we use it; for example, membership and completed meeting registration forms are held only until each meeting has taken place and are then securely destroyed (electronically or physically shredded).

If you decide not to support the SVS any more or request that we have no further contact with you, we will keep some basic information in order to avoid sending you unwanted materials in the future and to ensure that we don’t accidentally duplicate information.

Your details on the web:

Please see our Cookie Policy

What are your rights?

A new data protection law, starting in May 2018, gives everyone a number of very important rights. These are:

• Transparency over how we use your personal information (right to be informed).
• Request a copy of the information we hold about you, which will be provided to you within one month (right of access).
• Update or amend the information we hold about you if it is wrong (right of rectification).
• Ask us to stop using your information (right to restrict processing).
• Ask us to remove your personal information from our records (right to be ‘forgotten’).
• Object to the processing of your information for marketing purposes (right to object).
• Obtain and reuse your personal data for your own purposes (right to data portability).
• Not be subject to a decision when it is based on automated processing (automated decision making and profiling).

If you would like to know more about your rights under the data protection law, see the Information Commissioners Office (ICO) website.

Remember, you can change the way you hear from us or withdraw your permission for us to process your personal data at any time by contacting the Secretary.

How to contact us

If you wish to talk through anything in our privacy policy, find out more about your rights or obtain a copy of the information we hold about you, please contact our Secretariat who will be happy to help. If you wish to raise a complaint on how we have handled your personal data, you can contact our data protection officer (Secretariat) who will investigate the matter. If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law you can complain to the Fundraising Regulator or the Information Commissioner’s Office (ICO).

Our data protection officer can be contacted by writing to:

Data protection officer for the Sheep Veterinary Society,

SVS Secretariat,
Moredun Research Institute,
Pentlands Science Park,
Bush Loan, Penicuik,
Midlothian, EH26 0PZ

If you wish to talk to us about anything in the policy or the information we hold about you, please contact our secretary:

• By email: secretariat@sheepvetsoc.org.uk
• By post:  address above

This document was last updated: May 2021